Breakout sessions

Details about the workshops, training sessions, presentations and tours can be found under each of the following breakout sessions.

Breakout Session 1
10:10–11:20

Breakout Session 2
11:50–13:00

Breakout Session 3
14:00–15:10

Breakout Session 4
15:30–16:30

Breakout Session 2: 11:50–13:00

President Donald Trump: how and what next? (2,950kb)

70m Workshop
Presenter: Dr Tom Packer (Rothermere American Institute) 11:50–13:00
Target Audience: all staff
 
Donald Trump’s victory as president of the United States is one of the most remarkable and least predicted political upsets in the last century. Join Dr Tom Packer from the Rothermere American Institute for this academic talk analysing why and how President Trump won the election, why nearly all political pundits got it wrong, and what the Trump presidency means for the US and the international community. It will also seek to suggest some possibilities for the future, including the potential impact on the UK, and include a discussion of the limitations on the power of a US president.

Five steps to building an online form (318kb)

70m Workshop 
Presenters: Martyn Skoyles (AAD, Student Fees and Funding), Sally Vine (Finance Division) and Sophie Hockley (Council Secretariat)
11:50–13:00
Target Audience: staff using a paper process that could benefit from an online form
 

This training session will introduce Nintex Forms, new University software available through SharePoint which allows non-IT specialists to quickly and easily build online forms to collect and organise data securely. The session will guide users through the steps needed to build forms, and offers examples on use and applicability of the system around the University.

Mindfulness: a practical workshop

50m Workshop
Presenter: Dr Ruth Collins (Student Welfare and Support Services) 12:00–12:50
Target Audience: Staff who attended the earlier UAS Conference session ‘A brief introduction to mindfulness’  
This experiential workshop, will offer you the opportunity to experience some hands-on core mindfulness practices including mindful breathing and movement.

Museum of Natural History – Life Collections tour

70m Tour
Tour Guides: Mark Carnall and Amo Spooner (Museum of Natural History)
11:50–13:00
Target Audience: all staff
 Limited accessibility
Tour of the zoological collections from animals to corals, reptiles to mammals, including one of the earliest natural history collections dating from the 1600s.

Communicating innovation (2,410kb)

30m Presentation
Presenter: Victoria Pearson (Public Affairs Directorate) 11:50–12:20
Target Audience: staff who support researchers and research communications; staff interested in how the University is promoting innovation
 

In 2016 the University of Oxford was voted first place in the Times Higher Education World University Rankings, the first British university ever to occupy the top spot. Our reputation for research and innovation is critical to this success. This session will outline the communications strategy for raising the profile of the University’s achievements in innovation, knowledge exchange and entrepreneurship, and pitching Oxford as a place where talented and creative people can generate and exploit new ideas.

Research Professional: keep up to date with research funding news (845kb)

30m Presentation
Presenters: Lotte Boon and Gaelle Jolly (Research Services)
11:50–12:20
Target Audience: staff working in research or grant funding
 
The University subscribes to Research Professional (www.researchprofessional.com), a research funding database and information service, making it accessible free of charge to all University members. Learn what Research Professional offers, how to find information useful to you and how to set up alerts for the latest news relevant to your work.

Lecture Capture for disability-related provision (2,188kb)

30m Presentation
Presenters: Dorota Antoniak and Steve Pierce (AAD, Disability Advisory Service)
11:50–12:20
Target Audience: all staff
 

Lecture Capture is an evolving service at the University that allows students to review an audio/visual recording of what was presented in a lecture or seminar. This session will cover an introduction to Lecture Capture and its features. It will particularly focus on the rationale of making use of the technology for students with disabilities, providing examples of when Lecture Capture can be used as a reasonable adjustment for students with disabilities and how it can enhance inclusive teaching practice which has benefits for all students.

Changes to the JRAM in 2017/18 (1,717kb)

30m Presentation
Presenters: Liz Bills and Ann Gavin (Planning and Resource Allocation Section)
11:50–12:20
Target Audience: finance staff in departments, divisions and colleges
 

The Joint Resource Allocation Method (JRAM) distributes income from the HEFCE grant and student fees around the University and the colleges. From 2017/18, JRAM will be using a forecast of student numbers for the coming year in its calculations rather than actual student numbers from the previous year. This session will explain the reasons for the change, and the impact it will have on budgeting processes.

Unions at the University of Oxford: who we are and what we do (1,193kb)

30m Presentation
Presenters: representatives from all three unions: UNISON, UCU and UNITE
11:50–12:20
Target Audience: All staff
 

The University of Oxford is committed to good employee relations and works with trade unions and directly-elected staff representatives towards this goal. Representatives from UNISON, Unite and UCU offer help and support to their members as well as being actively involved in many working groups and committees across the University. Come and find out who we are, what we do and which union would be most appropriate for you to join.

P6. Careers in Departmental Administration (80kb)

30m Presentation
Presenter: Rosie Mortimer (Department of Chemistry)
11:50–12:20
Target Audience: staff working in administration
 

This session will explore the role of a departmental administrator, including how to start and progress in a career in departmental administration. It will cover examples of roles within the University and the necessary skills and behaviours required for a career in the profession, as well as further sources of information and a point of contact.

Secured by design (2,090kb)

30m Presentation
Presenter: Lesley Nesbitt (Security Services)
11:50–12:20
Target Audience: all staff
 
Crime prevention through environmental design is a science that examines opportunities to reduce crime and disorder, and the fear of crime and disorder, by the manipulation of the environment. This session will explore the three elements of a crime and the seven attributes for creating safer places, as well as demonstrating how this is applied across the existing University estate and incorporated in the Estates Capital Projects programme.

Scholarships from the Rhodes Trust and the Clarendon Fund (2,955kb)

30m Presentation
Presenters: Mary Eaton and John-Paul Roche (AAD, Student Fees and Funding)
11:50–12:20
Target Audience: all staff, but it will be of particular interest to college and departmental staff who work with graduate students
 
The Rhodes Scholarships and the Clarendon Fund provide the largest and best-known graduate scholarship programmes at the University of Oxford, but how much do you really know about them? Explore their history and the support they provide to students today at this quick introduction.

Enhancing the life of the city (2,332kb)

30m Presentation
Presenters: Margaret Ounsley (Public Affairs Directorate) and Toby Warren (Community First Oxfordshire) 12:30–13:00
Target Audience: all staff
 
The University is committed to sharing its treasures, research and passion for learning. This presentation will look at some of the ways the University works with the communities of Oxford and Toby Warren, from Community First Oxfordshire, will discuss the Red Arrow team, a group of local volunteer drivers who help older and more vulnerable people get to hospital appointments.

Oxford Mosaic: the University's new web publishing platform (2,594kb)

30m Presentation
Presenters: Ruth Mason and Matthew Castle (IT Services)
12:30–13:00
Target Audience: all staff
 
Oxford Mosaic, the University's new web publishing platform, provides a simple and easy way for non-technical users to create modern, engaging and responsive websites. Mosaic will become available as a fully supported service in Trinity term 2017. This session will introduce the new service, provide updates on the latest changes and trial the new features that will be coming soon to the platform.

The 5 Ws of entrepreneurship support at Oxford (1,576kb)

30m Presentation
Presenter: Leah Thompson (Research Services)
12:30–13:00
Target Audience: anyone interested in entrepreneurship or supporting others to develop an entrepreneurial mindset
 
This session, hosted by Enterprising Oxford, brings together a panel of students, staff and alumni who have benefitted from the excellent entrepreneurship resources at the University. If you’re interested in learning more about innovation and commercialisation at Oxford, or if you have a business idea you aren’t sure how to launch, come along to find out more about the services on offer and how they can help you.

My Family Care: a new employee benefit (976kb)

30m Presentation
Presenters: Kate Butler (Personnel Services), Joanne Mason (Childcare Services) and Caroline Rennstam (My Family Care)
12:30–13:00
Target Audience: anyone with caring responsibilities for children or adult dependents
 
The University will be subscribing to My Family Care from Easter 2017, which provides a range of support services including access to emergency back-up care for children or dependent adults, web-based guidance on care issues and telephone access to experts on work and family/caring. This session will introduce the new service, as well as set it within the context of existing provision from Childcare Services.

Personal Service Companies: what you need to know (1,260kb)

30m Presentation
Presenter: Helen Grieves (Finance Division)
12:30–13:00
Target Audience: administrators, human resources colleagues
 
From April 2017, government legislation will change the relationship between the University and individuals trading as Personal Service Companies (PSCs). This session will outline the changes and discuss potential impacts on the University. Colleagues from the Finance Division and Personnel Services will be present to answer questions.

Careers in…fundraising (1,090kb)

30m Presentation
Presenters: Liesl Elder (Development Office) and members of the team who will share their success stories
12:30–13:00
Target Audience: anyone interested in a career in fundraising
 
The University of Oxford and the colleges are seeking development professionals across a broad range of roles, including fundraising, communications, event management and donor stewardship. This session will explore careers in development, including how to start and progress in the profession. Meet colleagues working in this area and learn more about the necessary skills and behaviours, available training and how the University’s Development Office can help you grow your career.

Curious about the Carnival? European Researchers’ Night (1,689kb)

30m Presentation
Presenters: Lesley Paterson (Research Services) and Victoria Pearson (Public Affairs Directorate)
12:30–13:00
Target Audience: all staff
 
Curiosity Carnival: European Researchers’ Night will bring together hundreds of Oxford’s researchers with thousands of people to engage in a celebration of research and innovation. Funded by the European Commission, events will take place on 29 September 2017 in over 250 cities in 25 countries. Now in its 12th year, this will be the first time Oxford has taken part. Join us at this session to learn more about the project and the many activities taking place on the night.

Upcoming projects in the Education IT Programme (1,487kb)

30m Presentation
Presenters: David White and Elaine Aitken (IT Services)
12:30–13:00
Target Audience: Student Systems and eVision users; WebLearn users; college and departmental administrators; student administration and admissions staff
 
This session will cover a number of upcoming Academic IT and Student Systems projects affecting department and college administrators. Topics will include the VLE Review, which has been consulting students and staff to establish whether WebLearn, Oxford’s virtual learning environment (VLE), still meets the collegiate University’s needs. It will also cover plans to replace the Graduate Supervision System (GSS) and MarkIT, as well as a new project to evaluate a shared timetabling and resource booking tool for academic administration teams across the University.

 >> Go to Breakout Session 3