Breakout sessions

Details about the workshops, training sessions, presentations and tours can be found under each of the following breakout sessions.

Breakout Session 1
10:10–11:20

Breakout Session 2
11:50–13:00

Breakout Session 3
14:00–15:10

Breakout Session 4
15:30–16:30

Breakout Session 3: 14:00–15:10

Looking beyond the label: mental ill-health at work (939kb)

70m Workshop
Presenters: Verity Westgate and Dan Holloway (Department of Linguistics and Philology) 14:00–15:10
Target Audience: all staff
 

Mental ill-health is very common, but little discussed. This workshop explores the experience of working at the University while living with a mental health condition and examines elements of best practice for making the workplace an inclusive environment for those affected by mental ill-health.

How to internationalise your department (1,818kb)

70m Workshop
Presenter: Katherine Benson (International Strategy) 14:00–15:10
Target Audience: all staff
 
This workshop will explore examples of how departments at several European universities have dealt with the challenges of internationalization. You will have the opportunity to discuss ways of internationalising your own departments in small groups led by visiting administrators from the European universities.

The Oxford Foundry: enabling entrepreneurship at Oxford (2,806kb)

70m Workshop
Presenter: Megan Morys-Carter (Saïd Business School)
14:00–15:10
Target Audience: all staff
 

The Oxford Foundry is a new co-working space designed to support students and staff who are interested in entrepreneurship. It provides a physical location to complement the Enterprising Oxford portal and draw together a community of entrepreneurs. The exact access policies, events programme, facilities and operations of the Foundry are yet to be finalised, and this session provides an opportunity for University staff to input into these. Information will be provided about the physical layout and current operating proposals, and input sought from the participants through this interactive workshop.

Coaching taster session

70m Workshop
Presenters: Anna Sanders (AAD, Oxford Learning Institute), Alison Trinder (MPLS Division) and Philippa Crowley (Faculty of Classics) 14:00–15:10
Target Audience: this session is aimed at anyone who has heard about coaching and would like to find out more, or who is interested in how they, or their colleagues, may benefit from coaching
 

Coaching is viewed as a highly effective development process, increasingly used across a range of workplace settings. In this session, you will take part in a short 1:1 coaching session with a trained coach. You will also find out more about how coaching works, the benefits of coaching and when it can be used. To participate in this session, please come with a situation to discuss.

Behavioural norms and etiquette in the Chinese social environment (1,755kb)

70m Workshop
Presenter: Dr Wendy Che (AAD, Language Centre)
14:00–15:10
Target Audience: all staff
 

Travelling to China, doing business in China, or even working in British universities means coming into increasingly frequent contact with Chinese people and culture. This session will help you to develop an understanding of social behaviours, customs and business etiquette in China which have influenced its key values.

Pivot tables workshop (217kb)

70m Workshop
Presenters: Jonathan Ma, Julia Hill and William Elliot (Student Data Management and Analysis)
14:00–15:10
Target Audience: staff responsible for preparing data
 

Many administrative staff are asked to present a range of data in tables for inclusion in written reports. This practical workshop will help you become familiar with using pivot tables. Learn some handy tips, tricks and shortcuts to assist with data handling, letting you quickly prepare tables and easily change them to add additional information.

Blavatnik School of Government tour

45m Tour
Tour Guides: Andy Darley and Joely Gibbens (Blavatnik School of Government) 14:00–14:45
Target Audience: all staff
 Fully accessible

Take a tour around this stunning building and find out more about the school's mission and what it offers, and discover what inspired the building’s architects.

Oxford University Press tour

60m Tour

Tour Guides: Beverly McCulloch and Michael Spurling (Oxford University Press)

14:00–15:00
Target Audience: all staff
 Limited accessibility
Trace the history of the University’s involvement in printing and publishing from the 15th century to the global, online press of the present day. 

From self-driving cars to Mars: why robotics matter

30m Presentation

Presenter: Professor Paul Newman (Department of Engineering Science)
14:00–14:30
Target Audience: All staff
 

The machines are coming and it’s going to be good. We won’t have to drive ourselves when tired, schlep stuff around warehouses, be bored on tractors, choke in mines, freeze on Mars, or miss broken pipes in nuclear inspections. If we choose to, the coming years will see machines doing more for us, and doing it better. Join Professor Paul Newman for this academic talk, pulling apart some of the competencies needed to build ‘intelligent’ self-driving vehicles. Professor Newman explains what makes it hard, what makes it exciting and how it all comes together in a glorious bit of robotics science.

Shared Parental Leave and other arrangements for family leave (1,800kb)

30m Presentation
Presenter: Kate Butler (Personnel Services)
14:00–14:30

Target Audience: all staff

 

Shared Parental Leave (SPL) was introduced in 2014 and is one of a range of options for new parents. SPL allows up to 50 weeks of leave to be shared by both parents after the birth or adoption of a child, and can be taken in continuous or discontinuous blocks. However, SPL can be confusing. This session aims to explain the scheme in the context of maternity/adoption and paternity leave, as well as flexible working options for new parents and examples of how the scheme can be used.

Understanding and implementing the Code of Practice on Meetings and Events (1,448kb)

30m Presentation
Presenters: Glenn Swafford (Research Services), Sarah Cowburn (Council Secretariat) and a panel of staff and students
14:00–14:30
Target Audience: all staff, with a particular focus on those involved in organising or hosting meetings and events
 

In July 2016, Council approved a new Code of Practice on Meetings and Events. The Code emphasises the importance of freedom of speech and academic freedom, and stresses the need to assess risks relating to events in the context of the University’s existing legal responsibilities. This interactive session will help those responsible for organising or hosting events to familiarise themselves with the Code and its legal context and to think through some potential scenarios.

Preparing for the General Data Protection Regulation (1,192kb)

30m Presentation

Presenter: Max Todd (Council Secretariat)
14:00–14:30
Target Audience: all staff who handle personal data in their day-to-day work
 

The EU’s General Data Protection Regulation (GDPR) will replace the Data Protection Act from 25 May 2018. The GDPR imposes stricter requirements in a number of areas. This session will provide an overview of the GDPR; summarise action being taken centrally to prepare for its introduction; and suggest ways in which departments themselves can start to prepare. The session will also include guidance on the use of common cloud tools such as Eventbrite and MailChimp.

Watch out: 75-year celebrations coming your way (2,035kb)

30m Presentation
Presenter: Nigel Fisher (Estates Services)
14:40–15:10
Target Audience: all staff
 

This year, Wytham Woods is celebrating 75 years of research and education. This session will explore the history of the woods and provides a glimpse at what is planned for the year-long celebrations. Activities, walks, talks, events, videos and a blue plaque opening will commence in September 2017.

Introducing Oxplore: Digital outreach portal (1,245kb)

30m Presentation

Presenters: Dr Alex Pryce and Sarah Wilkin (AAD, UAO Widening Access and Participation)

14:40–15:10
Target Audience: all staff  
Join the project team for the reveal of Oxford’s new digital outreach portal, Oxplore, the ‘Home of Big Questions’. Experience the learner’s journey, learn how the portal has been informed by young people, and be among the first to find out how researchers will be able to use Oxplore in the future to communicate their research.

HR self-service: a glimpse of the new portal (2,466kb)

30m Presentation
Presenter: Mandy Zaccheo (Human Resources Information Systems) 14:40–15:10
Target Audience: all staff
 

The University will begin rolling out HR (Human Resources) self-service to all employees later this year. The first phase will include the ability to view payslips online and on mobile devices and update personal details, as well as give managers a view of their team.  In a separate second phase of the project, online annual leave and absence processes will be introduced. This session will include a short demonstration of the tool followed by an opportunity for you to ask questions and share your ideas on how to maximise the success of this exciting change.

Management of risk and assurance of data used in external returns (1,852kb)

30m Presentation
Presenter: Tom Wale (Planning and Resource Allocation Section) 14:40–15:10
Target Audience: staff with responsibility for compiling data for external returns (not research or exlusively financial data)
 

This session will introduce a guide and toolkit which provide a way to assess risk associated with data returns.  Part of this is a framework of control processes appropriate to the level of identified risk. The Data Assurance Group (DAG) produced responses to an Internal Audit report, some of the outcomes of which are contained in this guide. The operation of the toolkit is intended not to be burdensome, but is provided so that procedures exist to ensure that data returns to external bodies reflect a true position and are reported on a consistent basis.  Levels of intervention are designed to be commensurate with the size and significance of the return.

>> Go to Breakout Session 4