About the AAD

The Academic Administration Division

Supporting students - from recruitment to graduation

The AAD is the University’s group of services focused on students and learning. We provide the support and information that students need to thrive in their academic and personal lives. We also support staff and the wider Oxford community. 

What we do

We work with staff and students across the collegiate University to support students from before they join Oxford until they leave. In particular we focus on:

  • Student recruitment: Attracting the best undergraduate and postgraduate students through outreach and admissions - and advising students through the admissions process
  • Student services: Offering high-quality services to students once they arrive at Oxford, including counselling and disability services, sports, language courses, a careers service, and fees and funding.
  • Student administration: Managing the University’s student data, registration, examinations, and degree ceremonies, advising on visas and immigration; and developing our student systems
  • Educational policy: Helping to develop and implement educational policies, upholding legislation, and providing quality assurance

We also support academic and professional staff and the wider Oxford community through our language, sport, and professional and educational development services. 

Our sections

The AAD is a dispersed division, with around 400 employees working in 12 sections across eight different sites. They are:

  • The Careers Service
  • Educational Policy Support
  • Graduate Admissions
  • The Language Centre
  • Oxford Learning Institute
  • Sports Department
  • Student Fees & Funding
  • Student Systems
  • Student Registry
  • Student Welfare and Support Services
  • Undergraduate Admissions and Outreach
  • The Proctors’ Office

​Our structure and leadership 

The AAD is led by Academic Registrar Saira Shaikh, with a Management Group of 14 overseeing the 12 sections and two professional support functions. It is one of a number of professional service functions that support the wider collegiate university – sometimes referred to collectively as the University Administration and Services (UAS). The Academic Registrar reports to the Registrar, Gillian Aitken.