By Bike

Bicycle Loans

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The University offers an interest-free loan up to the value of your monthly net pay (maximum of £2000) to University staff on the University’s main payroll repayable over 12 months for the purchase of a bicycle and associated safety equipment.

The benefits

  • Interest free, monthly deductions from net salary over 12 months
  • Purchase from any retailer of your choice
  • Immediate ownership and no additional payments
  • Up to 10% discount at the local retailers listed below

Who can apply?

All staff (on a University contract, paid through the University’s main payroll) on appointments for 12 months or more.

How to apply (for purchases from all retailers except Halfords)

  1. Obtain a written quote from your retailer of choice (if using an online retailer, make sure they will accept a cheque or credit payment from the University)
  2. Complete and sign the application form: Bicycle Loan (107kb) and obtain written authorisation from your Departmental Administrator 
  3. Send the completed documents to:
  4. The Payroll Department, Oxford University, 23-38 Hythe Bridge Street, Oxford, OX1 2ET
  5. or email the application and retailer’s quote to
  6. Confirm payment and arrange collection with the retailer

Note that: Applications received by 17.00 on Tuesday will be processed for payment to reflect in the retailer’s account the following Wednesday in terms of the University’s payment run

How to apply (purchases from Halfords)

  1. Complete and sign the application form Bicycle Loan (107kb)
  2. Leave the bank details blank as the reimbursement will be made directly to the account held on the University’s payroll system.
  3. Purchase bicycle and associated safety equipment from Halfords;
  4. Email a scanned copy of the receipt to requesting reimbursement for the purchase (a loan will be set up repayable in 12 monthly instalments deducted from your salary)

    Discounts offered at these local retailers:

    • Pedal Power Abingdon: 12% off all new bicycles, 15% off accessories
    • Beeline Bicycles: 10% off standard prices for bicycles and accessories
    • BikeZone: 10% off standard prices for bicycles and accessories
    • Cycloanalysts: 10% off standard prices for bicycles and accessories
    • Giles Cycles: 10% off standard prices for bicycles and accessories
    • Reg Taylor Cycles: 10% off standard prices for bicycles and accessories
    • Summertown Cycles: 10% off standard prices for bicycles and accessories
    • Walton Street Cycles: 10% off all new bicycles, 15% off accessories
    • Warlands: 5% off standard prices for bicycles and accessories


    • The equipment is meant for personal use and the loan can be up to the value of the employee’s monthly net pay (or a maximum of £2000).
    • The University will not make any refunds or replacements for lost or stolen bicycles and equipment. The University is not responsible for insurance against loss, theft and personal accident. Should you wish to insure the bicycle then this is your responsibility.
    • Repayment of the loan will be by deduction from the employee's monthly pay, commencing in the first available pay period after the receipt of application. The repayment period will be 12 monthly deductions.
    • If for any reason the employee leaves the University's employment before the balance of the loan has been repaid, any outstanding amount will be deducted from the employee's final pay. Where this is not possible, an invoice for the outstanding balance will be raised which will be payable immediately.
    • In the event that the bicycle is lost or stolen before the end of the loan period, the outstanding balance will still be deducted from salary.
    • The loan is not deemed to be a taxable benefit except where the balance outstanding of any loans provided by the University is more than £10,000.
    • In the event of failure to repay a loan, HM Revenue & Customs will be notified. They may treat the whole of the outstanding balance as a taxable benefit and subject the employee to a tax charge at the appropriate rate.

    Cycle training

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    The University has teamed up with the Broken Spoke Bike Co-op to provide adult cycle training for University staff and students. Various levels of tuition are provided, from learning to ride a bike and basic bike handling skills through to advanced skills for challenging traffic situations.

    Broken Spoke’s training is accredited to the national cycle proficiency standard, Bikeability. Through the University programme, staff and students are eligible for six hours of free tuition which can be booked directly at: Broken Spoke Bike Co-op


    Cycle Safety - be safe be seen

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    To help with staying safe on the roads and keep your bicycle secure Security Services team have stock of discounted D-Locks and high quality LED cycle lights.

    If you would like to buy a discounted D-lock and lights please visit Security Services, or alternatively contact the Admin Office via email

    Three D locks in a line


    Cycle Map

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    To help people get around Oxford by bike the University has supported Cyclox to produce a cycle map showing all the on-road and traffic free cycle routes in Oxford.

    An interactive version is available here

    Paper copies of the map are also available – if you would like one please contact


    Mobile Mechanic

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    The University has teamed up with Oxford Mobile Cycle Repairs Ltd (OMCR) and Walton Street Cycles (WSC) to provide a mobile bike repairs Mobile Mechanic scheme.

    If your bikes needs a minor repair, there are some high quality videos explaining how to fix common problems here.

    Alternatively, cycles requiring repairs - such as punctures, brakes, cables, gears and lights - may be taken at the day and time indicated to the following locations:

    • Wednesdays 09.00-16.00 at the University Club, Mansfield Road (OMCR)
    • Fridays 09.00-12.00 at Oxford University Old Road Campus (between the Big Data Institute and the Kennedy Institute of Rheumatology buildings)(OMCR)
    • First and third Friday of the month 08.30 to 15:30 at St Cross/Manor Rd Buildings car park, St Cross Road (WSC)
    • Second and fourth Friday of the month 08.30 to 15:30 at Radcliffe Observatory Quarter, Woodstock Road, rear of Mathematical Institute (WSC)

    The Mobile Mechanic is only able to repair a limited number of bicycles, booked in on a first come first served basis, and is regularly fully booked within the first hour. Note: The Old Road Campus service operates via a booking sheet available at the Richard Doll building reception from 12.00 on Wednesday and Thursday.

    St Cross / Manor Road & Radcliffe Observatory Quarter Bike Dr (WSC) offers a booking service, simply email to make arrangements. Card payments accepted by WSC

    The Mobile Mechanic may also be available to visit your workplace subject to a minimum number of 10 cycle repairs. Please ask your departmental administrator to email either OMCR or WSC for further details.

    Costs for University staff and students

      Labour costs  Cost of parts 
    University of Oxford Staff Free (for bikes used for University business, or travelling to/from work)  Paid by individual staff member at time of service
    (cash required)
    Current University of Oxford Students Paid by individual student at time of service
    (cash required)
    Paid by individual student at time of service
    (cash required)

    The mobile mechanic will give you a quote for labour and/or parts as appropriate before undertaking any work. 

    To receive free labour, staff must present a valid University photo ID card. 


    Dockless Bike Sharing

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    A number of organisations provide dockless bike sharing within Oxford. They include Bainton Bikes,, OFO and PonyBikes. Click more to view further details. 

    • Bainton Bikes – local firm offering  a range of bespoke bikes for short and long-term hire 01865311610 /
    • – local start-up offering peer to peer bike share and pool bike systems for Lady Margaret Hall, Pembroke College, Castle Mill and Summertown House Graduate Accommodation and the Department of Zoology.  07538 414595/
    • OFO - 100 single speed bikes offered across the City Centre, accessed via a smartphone app.  For operational issues such as inappropriate or obstructive cycle parking contact 08081017141 or e-mail 
    • Ponybike -  100 single speed bikes offered across the City Centre, accessed via a smartphone app.  For operational issues such as inappropriate or obstructive cycle parking contact 07572696482 or

    Bicycle User Group (BUG) mailing list

    If you would like to join the University’s Bicycle Users Group (BUG), an emailing list for useful information for University cyclists, please send an email to leaving the subject and content of the email blank.