RECDEP41_ Applicant and Vacancy Details

Summary description

This report allows you to identify all applicants for your vacancies.

Why run this report?

  • To check the status of applicants and vacancies.
  • To check status dates.
  • To analyse applicants and vacancies over a particular time period.
  • To analyse applicants by legal sex and grade for recruitment monitoring purposes.

When should you run this report?

It is recommended that this report is run regularly to ensure that the status of applicants is being correctly updated as they progress.

Hints & tips

  • Applicant status – where worksheets return summary data (i.e. tabs 5-8), note that this is based on current applicant status. To see a total number of applicants, refer to the last column on the worksheets.
  • Date parameters – some worksheets enable date parameters to be entered (i.e. tabs 2 & 6).  Note, these dates are based on the Recruit External Open and Close Dates on the vacancy.
  • The vacancy status of ‘Filled’ should not be used – for accuracy of data you should update vacancy records where results show this status has been used. Such vacancies should generally have a status of ‘Closed’.

Available parameters

Parameter

Mandatory?

Notes

Vacancy ID

N

Enter a specific vacancy ID or leave blank for ‘all’ records.

Vacancy Status

N

Enter O for Open, C for Closed, F for Filled, H for On-Hold

Applicant ID

N

Enter a specific applicant ID or leave blank for ‘all’ records.

Applicant status

N

Select a specific applicant status using the torch or leave blank for ‘all’ records.

Department Code

N

If you have access to more than one department in the back office and you wish to report on only one of those departments, enter/select the relevant department code here. Multiple values can be selected.

Department Description

N

As above, enter/select the department name if required.

Applicant surname

N

Enter an applicant’s surname or leave blank for ‘all’ records.

Period Start Date

Period End Date

Y

Y

Returns vacancies where either the Recruit External Open Date or the Recruit External Close Date falls between these dates.

Details of tabs

Tab 1 Current Applicant Status Returns all applicants for vacancies sorted by status.
Tab 2 Current Applicant Status (date parameters) As above, for the date range selected.
Tab 3 Applicant Status History  Sorted by status, this details the dates for the different applicant statuses.  
Tab 4 Successful Applicants  List of details of successful (appointed) applicants. 
Tab 5 Vacancy Summary by Applicant Status  Summary count of applicants at each applicant status.  
Tab 6 Vacancy Summary by Applicant Status (date parameters) As above, for the date range selected 
Tab 7 Vacancy Summary by Applicant Status and Legal Sex  Summary count of applicants at each applicant status by legal sex. 
Tab 8 Vacancy Summary by Applicant Status, Grade and Legal Sex  Summary count of applicants at each applicant status by grade and legal sex